Privacy policy

For purposes of this privacy statement, Personal Information is any factual or subjective information,  recorded or not, that differentiates or helps identify an individual. E.g. name, address, birth date,  ethnicity, etc.  

WHAT PERSONAL INFORMATION YSM MAY COLLECT AND WHY?  

YSM informs individuals of the purpose of collection at the time it is collected and, with your consent,  only collects the information necessary to provide services and conduct business. 

YSM may collect the following information through the course of our work: 

Participants/Clients may be asked for name, contact information, demographic data, financial and  personal health information and observational notes to access food bank, healthcare, dental health,  and mental health services, employment support. (Participants/clients may choose not to disclose  any personal information that is requested. However, a decision to withhold some personal  information can result in our inability to provide services.)  

Information collection allows us to: 

• assess eligibility for participation in YSM programs and services  
• gain valuable insights to better understand our participant’ behaviours and needs 
•  develop well-informed goal setting programs for clients and participants  
• empower us to adjust and improve our programs to achieve better outcomes 
• mitigate risk and maximize efficiency in resource planning 
• analyze and interpret data to prove or refine hypotheses, and provide impactful arguments in  the poverty reduction sphere 
• derive statistics to demonstrate YSM’s contributions to the community, enabling us to report  findings to board members, current and potential funders and partners (data for stats and  reporting purposes is anonymized and cannot be used to identify any individual)  

Employees and prospective employees may be asked for their name, contact information, work  history, resume, social insurance number, references and background check, and banking 

information for hiring and recruiting process, payroll processing and establishing an employment  relationship between the two parties.  

Volunteers may be asked for their name, contact information, references and background check,  and work history for the volunteer recruiting process and establishing new volunteer roles that  support the mission. 

Board Members may be asked for contact information, work/volunteer history for organizational  requirements, board membership, tax and public reporting requirements.  

Donors may be asked for contact information, demographics, gift history, credit card or bank  information to process donations, process tax receipts, recognize and remind the continued  importance of support.  

Others: Individuals may be asked to provide their name and contact information if they wish to sign up for newsletters. 

Exceptions: business contact information and certain publicly available information, such as names,  addresses and telephone numbers which are published in telephone directories and are widely  available to the public are not considered personal information.

HOW DOES YSM USE PERSONAL INFORMATION?  

YSM only uses the personal information for the purposes originally identified or disclosed, unless  otherwise consented to by the individual. This includes running programs and services, maintaining  communication, managing relationships with participants/clients, employees, donors, and  volunteers, process donations, managing volunteer programs and executing administrative tasks. 

Personal information is not used for purposes unrelated to YSM’s mission without explicit consent.